Event Request Form

NOTE: For all Ministry Events: Bulletin, Calendar, Room Requests, etc. Requests must be filled out and returned at least three weeks prior to the event. Do not commit to a date or contract until the request is approved! If the event involves promotion, allow eight weeks for events requiring registration and four weeks for those that do not in order to maximize the opportunity to reach the intended audience.
Requested By*
Date*
MM slash DD slash YYYY
Contact Name*
Contact Phone*
Contact Email*
Ministry*
Event Title*
Type of Event*
Recurrence Frequency*
If recurring, what is the frequency of recurrence?
Estimated Attendance*
Start Date*
MM slash DD slash YYYY
Start Time*

: Hours

Minutes

AM/PM
Doors are unlocked an hour prior to start of event & locked 30 minutes after the start time, unless otherwise specified. Please Note that this is for your safety, to keep out unwanted visitors, you may still exit the building at any time.
End Date*
MM slash DD slash YYYY
End Time*

: Hours

Minutes

AM/PM
Detailed Event Description*
Describe the Event in your own words, as if for a visitor. Include how to sign up.
Media Needs
Do you need media support?*
What media items are needed?
- TV/DVD
- Computer Hookup
- Sound System
How many mics are needed?
Please enter a number from 0 to 12.
What instruments will be used?
Transportation Needs
Do you need transportation?*
What vehicles do you need?*
- Van
- Bus
How many will you need transportation for?*
Departure Date*
MM slash DD slash YYYY
Departure Time*

: Hours

Minutes

AM/PM
Return Date*
MM slash DD slash YYYY
Return Time*

: Hours

Minutes

AM/PM
Destination*
Drivers?*
Facility Needs
Do you need to reserve a room, supplies, or other facilities?*
What rooms are needed?*
If other, what room is needed?*
Items needed*
How many round tables?*
Please enter a number from 0 to 100.
How many rectangular tables?*
Please enter a number from 0 to 100.
How many chairs are needed?*
Please enter a number from 0 to 1000.
Once this request has been submitted, it will have to be approved by the pastor of the responsible ministry, then it will be reviewed by staff. Someone will be in touch once it has been reviewed.
Comments
This field is for validation purposes and should be left unchanged.

Forms

Event Request Form

Media Needs

Transportation Needs

Facility Needs